Cardlock Administrative Assistant (Midland)

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Essential Responsibilities:

  • Use computers for various applications, such as database management or word processing.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Create, maintain, and enter information into databases.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Maintain scheduling and event calendars.
  • Complete forms in accordance with company procedures.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Make copies of correspondence or other printed material.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
  • Open, read, route, and distribute incoming mail or other materials and answer routine letters.
  • Provide services to customers, such as order placement or account information.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Manage projects or contribute to committee or team work.
  • Mail newsletters, promotional material, or other information.
  • Order and dispense supplies.
  • Track and maintain departmental asset records
  • Dispatch technicians (as instructed by Service Manager)
  • Learn to operate new office technologies as they are developed and implemented.

Other Functions:

  • Special projects as requested
  • Perform other duties as assigned

Minimum Requirements:

  • 0 - 2 years' administrative assistant experience
  • Must have proficiency in Microsoft Word, Excel, Power Point and Outlook
  • Must have experience with calendar management and scheduling appointments
  • Must have excellent verbal and written communication skills

Education:

  • High school diploma or GED required

Working Conditions:

  • Adheres to all safety and environmental considerations
  • Have a strong commitment to safe working practices
  • This is largely a sedentary role; however, some filing is required.
  • Requires the ability to lift files, open filing cabinets and bend or stand as necessary
  • Stays alert and observes, corrects, and reports unsafe conditions

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