Cardlock Operations Assistant - Grapevine/ Dallas-Fort Worth, TX

Document and track all work performed at our Cardlock locations; repairs, testing, incidents, notice of violations (NOV), maintenance, and track service technician’s productivity.  

Essential Responsibilities:

  • Maintain all site inspection reports, schedule and record all required testing for each location.
  • Coordinate with state inspectors on all site NOV’s and requested cures.
  • Coordinate with Pilot Thomas Logistics Environmental Consultant to ensure all site certificates are current, both Weights and Measures and Delivery Certificates.
  • Coupa – Request P.O.’s as needed.
  • Coordinate with site contractors and technicians on supply orders.
  • Troubleshoot site issues using remote connectivity to each site (that is available).
  • Dispatch Fuel – Assist Lead Dispatcher as needed.
  • Dispatch Technicians – Assist Lead Dispatcher as needed.

Other Functions:

  • Special projects as requested.
  • Perform other duties as assigned.

Minimum Requirements:

  • 1 - 2 years’ operations assistant experience.
  • Proficiency in Microsoft Word, Excel, Power Point and Outlook.
  • Excellent verbal and written communication skills.


  • High school diploma or GED required.

Working Conditions:

  • Adheres to all safety and environmental considerations.
  • Have a strong commitment to safe working practices.
  • This is largely a sedentary role; however, some filing is required.
  • Requires the ability to lift files, open filing cabinets and bend or stand as necessary.
  • Stays alert and observes, corrects, and reports unsafe conditions.

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