Dispatcher - North Salt Lake City, UT

With more than 71 years of experience in the industry, Pilot Thomas Logistics is the premier provider of fuel, lubricants and chemicals to the Energy, Marine, Mining and Industrial markets. The corporate headquarters are located in Grapevine, Texas and there are more than 1,000 team members located throughout North America allowing us to provide high quality products and outstanding services to our valued customers.

Position Summary:

Responsible for receiving and routing customer deliveries in a manner that ensures on-time delivery, maximized driver utilization per shift and compliance with safety standards and regulations.

Shift: Sunday - Thursday

Essential Responsibilities:

  • Receive and input customer delivery request via phone, email and online portal.  Professionally communicate with customers and provide highest level of customer service.
  • Optimize available resources, such as drivers and equipment, against the daily delivery schedule to achieve on-time delivery (OTD) for all fuel, lube, and other product/service commitments.  Additionally, ensure all resources are scheduled in a manner that allows for optimal resource utilization, meeting customer targets for driver utilization.
  • Partner with operations leadership and drivers to manage daily Hours of Service (HOS) ensuring adherence with company fatigue management policy, employee safety and Federal and State DOT regulations.
  • Ensure all fuel deliveries are scheduled in accordance with lifting instructions provided by PTL Supply Organization.  Utilize knowledge of geography and supply points to reduce cost while still meeting customer requirements for delivery.
  • Provide solution-minded approach to customer and/or sales request for delivery.  Partner with customer/sales to ensure maximum delivery size targets are achieved.  
  • Effectively route lube and other non-fuel deliveries in a method that maximizes driver utilization per shift, while still meeting customer expectations for delivery windows.  
  • Perform repetitive, daily checklist to ensure completion of critical task managing customer deliveries for monitored and keep-full locations, as well as active unit list provided by lubricant customers.
  • Manage customer call volume efficiently and ensure all customer request are addressed in a timely manner.  Effectively route all emergency calls to the appropriate safety and operational leaders.
  • Investigate delivery data and provide feedback to other teams about process and performance improvement or if feedback is solicited about a specific issue or order.
  • Participate in UAT for new technologies including Electronic Ticketing Solution and PLT dispatch software; provide level 1 support to drivers who are having issues with handheld devices and assist them to appropriate group for further assistance if needed.
  • Record and communicate inventory management of what dispatched on the truck and what returned to the terminal; follow up to ensure return to inventory process is performed to ensure accurate data for next shift.

Other Functions:

  • Special projects as requested
  • Perform other duties as assigned

Minimum Requirements:

  • 2 to 4 years of experience as a Dispatcher working with customers and managing driver routes daily.
  • Flexible personal style to work with diverse personalities; professional, yet personable demeanor; friendly presence and helpful attitude; good interpersonal skills and ability to work well with others.
  • Ability to handle constantly changing flow of traffic; be able to multitask effectively during busy times, exercise patience and professionalism during stressful situations.
  • Good problem solving skills; ability to visualize a problem or situation and think abstractly to solve it.
  • Ability to work responsibly with or without direct supervision.
  • Possess a sense of urgency to get things done.
  • Ability to tell when something is wrong or is likely to go wrong and understand what actions to take to bring resolution.
  • Ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Ability to communicate information and ideas in speaking so others will understand.
  • Ability to communicate information and ideas in writing so others will understand.
  • Ability to read and understand information and ideas presented in writing.
  • Ability to apply general rules to specific problems to produce answers that make sense.
  • Proficient in Microsoft Excel, Word, Outlook and DM2.


  • High school diploma or GED required
  • Bachelor's degree preferred or combination of education and/or experience in lieu of degree

Working Conditions:

  • Bending, twisting, squatting, crouching, and kneeling
  • Frequently lifting objects up to 75 LBS
  • Sitting for extended periods of time
  • Operating assigned equipment

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