Operations Administrator (PTL Marine/EBS Maxum) - Wood River, IL

Since 1936, Pilot Thomas Logistics and its family of marine companies (collectively, “PTL Marine”) including Economy Boat Store and Maxum Petroleum have been providing quality products and services to the maritime industry. PTL Marine is the one-stop shopping solution for all of your Marine Fuel and Lubes, Groceries, Supplies and Last-Mile Logistics needs.

Position Summary:

Supports the Operations Team with general office support, data entry, reporting, invoice and inventory reconciliation, product re-supply, and other responsibilities as required by the business needs of the operation. Partners with Sales, Operations and Administrative Teams to continuously improve the business and its processes.

Essential Responsibilities:

  • Invoice and bill customers, either directly or through coordinated efforts with centralized finance functions.
  • Facilitate the scheduling of re-supply for Fuels, Lubricants and Other Products as needed with various vendor partners.
  • Exceed the expectations of our Customers and Team Members.
  • Support the inventory management function and month-end reconciliation processes.
  • Enact change and support a culture of continuous improvement.
  • Create purchase requisitions, input purchase orders and process invoices for payment as needed to support the procurement process and timely payment of vendor partners.
  • Maintain company equipment to ensure maximum utilization, efficiency and safety, and know its locations at all times.
  • File appropriate paperwork and fees with all governmental and regulatory agencies.

Other Functions:

  • Performs other general operations and administrative duties as directed.
  • Other general maintenance as directed.

Minimum Requirements:

  • 3-5 years full-time work experience.
  • Proficient in Microsoft Office Suite – notably, Outlook, Word and Excel.
  • Financial software experience (e.g. MAS, SAP, JD Edwards) strongly preferred.
  • Maritime industry experience strongly preferred.
  • Demonstrated ability to solve problems in intelligent, appropriate ways.
  • Demonstrated ability to effectively work with customers and partners to assess needs, provide assistance and resolve problems.
  • Ability to effectively present information and respond to questions from groups of managers, customers, vendors and industry stakeholders.

Education:

  • High school diploma or GED required
  • Bachelor’s degree preferred

Working Conditions:

  • May be required to lift, push or pull materials weighing up to twenty (20) pounds
  • May be required to sit and review information on a computer screen for long periods of time
  • May require repetitive motions of the hands and wrist related to writing and typing at an electronic keyboard

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