Sr. Tax Manager- Dallas/Fort Worth/Grapevine, TX

With more than 75 years of experience in the industry, Pilot Thomas Logistics is the premier provider of fuel, lubricants and chemicals to the Energy, Marine, Mining and Industrial markets. The corporate headquarters are located in Grapevine, Texas and there are more than 850 team members located throughout North America allowing us to provide high quality products and outstanding services to our valued customers.

Position Summary:

As the Sr. Tax Manager for Pilot Thomas Logistics (PTL), you will be responsible for overseeing all aspects of the company's income tax compliance and strategy. This role requires extensive experience in income tax planning, compliance, and reporting, particularly in a complex ownership structure with special allocations. The ideal candidate will have a strong background in tax fixed asset accounting and possess the ability to navigate intricate tax regulations within the petroleum industry. Moreover, meaningful experience with Subchapter K of the Internal Revenue Code governing taxation of partnerships and multi-state taxation is essential for this position.

Essential Responsibilities:

  • Develop and implement tax strategies to optimize the company's tax position while ensuring compliance with relevant laws and regulations, including Subchapter K considerations for partnerships and multi-state tax implications.
  • Manage the preparation and filing of federal, state, and local income tax returns, including consolidated returns for the company and its subsidiaries, while addressing multi-state filing requirements.
  • Coordinate with external tax advisors and auditors to review and analyze tax returns, ensuring accuracy and completeness, and providing guidance on Subchapter K and multi-state tax matters.
  • Oversee tax planning initiatives to minimize tax liabilities and maximize cash flow, including tax credits, deductions, and incentives available to the petroleum industry across multiple jurisdictions.
  • Provide guidance and support to finance and accounting teams on tax-related matters, including quarterly and annual tax provisions, accruals, and disclosures, with a focus on Subchapter K and multi-state tax implications.
  • Conduct research on tax issues and developments affecting the petroleum distribution industry, interpreting and communicating their implications to senior management.
  • Manage tax audits and inquiries from regulatory authorities, including responding to information requests and negotiating settlements when necessary.
  • Stay abreast of changes in tax legislation and regulations, evaluating their potential impact on the company's tax position and advising on necessary adjustments.
  • Collaborate with other departments, such as legal, operations, and supply chain, to address tax implications of business transactions and initiatives.

Other Functions:

  • Special projects as requested.
  • Perform other duties as assigned.

Minimum Requirements:

  • Prior public accounting or industry income tax department experience at least at a manager level, minimum of eight to 10 years.
  • Extensive experience working with multi-state taxation, including knowledge of nexus considerations, apportionment methodologies, and state-specific tax credits and incentives.
  • Experience in a multi-entity environment with complex ownership structures and special allocations.
  • Strong understanding of tax fixed asset accounting principles and depreciation methods, particularly as applied to the petroleum industry.
  • Proficiency in tax software and ERP systems, with the ability to leverage technology for process improvement and efficiency gains.
  • Excellent analytical and problem-solving skills, with a keen attention to detail and accuracy.
  • Effective communication and interpersonal skills, with the ability to interact confidently with senior executives, external advisors, and regulatory authorities.
  • Proven leadership experience, including the ability to mentor and develop team members while fostering a collaborative work environment.
  • Ability to prioritize and manage multiple projects simultaneously in a fast-paced, deadline-driven environment.


  • Bachelor’s degree in Accounting, Finance, or a related field required.
  • CPA or advanced degree preferred.

Working Conditions:

  • Must be able to occasionally lift as much as ten (10) lbs.
  • May be required to sit and review information on a computer screen for long periods of time.
  • May require repetitive motions of the hands and wrist related to writing and typing at an electronic keyboard.
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