This role is responsible for assisting with the timely oversight and/or preparation, filing, and payment of sales, use, excise, and other transaction tax returns on a monthly, quarterly and/or annual basis including associated general ledger account reconciliations. The person will work directly with our Compliance Tax Manager and our out-sourced tax services partners to ensure accuracy and completeness of returns. Additionally, one must research and resolve tax issues resulting from tax jurisdiction notices, customer inquiries, and/or inquiries from internal departments.
Additionally will be responsible for annual renewal of federal, state, and local licenses; as well as application for new state licenses, as applicable; updates management on changes to tax laws and any impact it may have on the organization; required to coordinate with other departments to quickly resolve escalated issues.
Essential Responsibilities:
- Assist with the timely filing of monthly, quarterly, and annual tax returns for department-prepared, as well as our out-sourced financial services partners.
- Including payment of and accounting for all related tax liabilities.
- Maintenance of tax related records.
- Develop and implement strategic tax planning for all necessary federal and state taxes.
- Maintain current licensing status report for all fuel and sales tax licenses, including renewal processes and required information.
- Maintain active bond report for all tax related bond renewals, cancellations, and replacements.
- Manage tax exemption certificate process during customer onboarding and on an annual basis.
- Assist with IRS, state, and local tax audits for sales tax, use tax, excise tax, and other business-related taxes.
- Maintain knowledge and proficiency in current federal, state, and local tax laws and regulations.
- Research on technical matters and special projects.
- Find, design, and implement processes to improve company tax procedures.
- Respond to related tax correspondence, research issues.
- Complete periodic reconciliation of tax accrual accounts.
- Assist the accounting department during month-end close, as well as bank and external audits.
- Assist the Treasury department with review and input of wire payments.
Other Functions:
- Special projects as requested.
- Perform other duties as assigned.
